Regonance vs Manual EU Compliance: Why Spreadsheets and PDFs Don't Scale
Spreadsheets and shared drives can work for a small, well-controlled catalogue. As the catalogue grows, maintaining obligations, evidence and document versions becomes a job of its own.
This comparison describes workflow trade-offs. Manual work can be rigorous, and a platform does not remove the need for competent review.
| Feature | Regonance | Manual (Spreadsheets + PDFs) |
|---|---|---|
| Time to assess one product | Typically minutes with sufficient inputs; human review may still be needed. | Depends on your expertise, evidence and existing templates. |
| Regulation tracking | Maintained library across 9 EU regulations; monitoring availability depends on plan and rollout. | Your team tracks the Official Journal, ECHA and relevant national measures. |
| Obligation coverage | 431 mapped, source-traced obligations; coverage is shown transparently. | The provisions your team has identified, documented and kept current. |
| When regulations change | Maintained platform library; check applicability and findings for your products. | Someone must identify changes and update each relevant record. |
| Multi-product scaling | Shared product records and assessments within your plan limits. | Requires controlled templates, ownership and consistent versioning. |
| Documentation | Declaration drafts and assessment exports; review and signature remain your responsibility. | Create and maintain documents using your own templates. |
| Audit readiness | Stored assessment history and plan-dependent exports. | Depends on your version control, evidence indexing and retention process. |
| Cost | Free: 3 products. Starter: €29/month billed monthly for 25 products. | No platform subscription, but staff time has a cost. Illustration: 20 hours × €50–€100 = €1,000–€2,000/month. |
Last updated: October 2026. Costs and timing are illustrative, not universal quotes or guarantees.
Why teams choose Regonance
- A consistent obligation library instead of independently maintained copies
- Findings connected to product evidence and source articles
- A free workspace before switching your workflow
When Manual (Spreadsheets + PDFs) may fit better
Manual compliance may fit a very small catalogue with stable requirements, strong internal expertise and disciplined evidence control. A spreadsheet is not inherently non-compliant; the challenge is maintaining it reliably.
Stop managing compliance in spreadsheets
Free workspace: 3 products, all 9 EU regulations, source-traced findings. No card required.
Start free workspace →Not sure which regulations apply? Quick scan your product → · See every deadline at a glance →